DIGICO ROLE PROFILE

Position : Project Management Administrator/ Executive Assistant Report To : Executive Location / Branch : Hybrid 2 Days in Office – Newlands Office We are seeking a highly organised and proactive individual to provide executive support while also fulfilling project management administration responsibilities. This hybrid role requires someone who can manage day-to-day executive assistant tasks as well as contribute to project coordination, reporting, and tracking. The main Key Responsibility Areas are as follows:

Project Management Administration

• Support the planning, execution, and monitoring of projects. • Assist with the preparation and distribution of project timelines, progress reports, and

dashboards. • Track deliverables and follow up with stakeholders to ensure deadlines are met. • Coordinate project-related meetings, compile minutes, and update action logs. • Maintain accurate project documentation and filing systems. • Provide administrative support to Project Managers and Executives in line with business

priorities. • Ensure compliance with reporting requirements and deadlines. • Facilitate effective communication across project teams and stakeholders. •

Executive & Administrative Support

• General secretarial support and assistance • Drafting of correspondence • Taking minutes • Preparation of presentations • Preparation and distribution of monthly reports • Maintaining filing systems (electronically and manually) • Assisting in compiling and preparing board packs for Board Meetings and ensuring that they are

delivered timeously • Diary management - coordination of meetings • Travel arrangements • Events planning and coordination • Assisting management with personal matters • Liaising and communicating with clients and executives in a professional manner • Document review and preparation • Refreshment and stationary stock maintenance • Company banking • Screening calls • Boardroom bookings • Assisting with Ad hoc tasks

Competencies:

The Personal Assistant must display the following critical competencies:

• Prioritisation and planning abilities • Strong communication and inter-personal skills • Ability to multitask and prioritise daily workload • Ability to work unsupervised • Quality oriented and of a meticulous nature • Strategic focus with keen understanding of business requirements and strong work ethic • Ability to work in a pressured, deadline-driven environment with strong focus on delivery • Innovative, dynamic self-starter • Excellent telephone skills • Honesty • Team Player • Time management • Discretion and confidentiality • Attention to detail • Resilience

Education & Qualifications:

• Matric. • Relevant tertiary qualification or certification in Administration, Project Management, or

Business Management (advantageous). • Extensive administration and executive support experience.

Skills Required:

Must have excellent typing skills and is required to have intermediate knowledge of the following:

• Microsoft Outlook • Microsoft Excel • Microsoft Word • Microsoft PowerPoint

Disclaimer: The above information on this role profile has been designed to indicate the general nature and level of work performed by employees within the specified role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned in this job.